Counts and stocktakes

A count keeps every result. Counts lists each count and box check of a location, newest first, and a count’s page shows what it found, what it left missing, and where each thing is now.

Open it from More → Counts, from a location’s page (Counts), or from a place’s page (Past counts). After saving a count, See this count opens it.

The Counts list

Search by what was counted, and filter by kind (counts, box checks), place, who counted, Had missing and date. Group by place, person or month. The list is paged, and every filter is in the address, so a filtered list can be bookmarked or saved as a view.

A count’s page

• Found X of Y, when, how long it took, who counted (everyone, in a shared count) and who finished it.
• Since the previous count of the same place or box: “1 newly missing · 0 found again · 2 new things”, with a link to the previous one.
• Its lists, each row linking to the thing with where it is now:

List	What it means
Found	Read during the count: marked seen
Missing	On the list, not read, and not marked not here
Found elsewhere	Read here, but Kept had it somewhere else, and you left it there
Moved here	Found elsewhere, and moved here
Marked not here	Chosen on the summary
Lent out, In repair, In the Trash	Never missing: away for a reason Kept knows
Not counted: Back shelf	In an area nobody counted (see below)

A thing trashed since the count still shows, marked Trashed.

Export CSV saves the count as a spreadsheet: thing, short ID, where it was expected, the result, how many were found of how many, and where it is now.

Counts saved before Kept 1.14 show their totals; they didn’t record what was missing or elsewhere.

Never “missing” for a reason

A thing that is lent out, in repair or in the Trash is never listed as missing. The summary gives each its own group, “With Murdock (3)”, “In repair (1)”, and the count keeps them that way.

Not counted, and “I checked it”

A count of a place with places inside it (or of a whole location) has areas: the place and each place inside it. An area where nothing was read is Not counted: its things are listed under “Not counted: Back shelf”, not under Missing. If you looked and the area really was empty of those things, tap I checked it: they become Missing.

Counting in number

A thing with a quantity (6 tins) counts as all of them when its label is read. Use − and + on its row to say how many you found. Found short, choose Mark the rest not here for it: the rest is split off as its own row, marked not here, as a box check does. Undo puts it back together.

Counting together

A count started online is shared. Anyone else who opens a count of the same place sees Count in progress by Sam: Join. Joining adds what you read to the same count, each read with who read it; the summary shows what the others found, and their areas count as counted. Anyone counting there can finish it, and finishing needs a connection. A count joined over several days stays open until someone finishes it.

Label coverage

The count’s setup says how many of the things there have labels (“62% of things here have labels”), with Print labels for the rest. A thing without a label is never missing: tick it on the summary if you saw it.

Planned counts

On a place’s page, Count regularly plans a count every 1 to 24 months. It is a schedule of the place, with the usual reminder (a week before), due and overdue, and the Needs-you tile. Counting that place (with or without the places inside it) marks it done; undoing the count undoes that too. To count a whole location regularly, plan it on its top place.

Who can do what

	Owner, admin, member	Viewer
See Counts, a count’s page, compare, export CSV	✓	✓
Count, join a count	✓	A check: nothing saved, not listed
Plan a count	✓, with Schedules on	—